Staffing Made Simple: How StaffConnect Helps With Temporary Event Staff Management

The buzz of in-person events isn't the only thing that made a comeback post-pandemic. Temporary event staffing is back, too! Hiring temporary event staff has been a crucial component of successful event planning. However, "temporary" doesn't always mean "easy to manage," and coordinating these team members requires careful planning and effort. Not to mention the rise of new and varied event formats that have made event staffing more diverse and complex. This is where StaffConnect comes in. 

Whether you’re coordinating a large festival or an intimate gathering, StaffConnect is here to support your unique staffing requirements. Keep reading as we explore how StaffConnect can help you manage your temporary event staff effectively and ensure your event runs smoothly. 

How Does StaffConnect Help With Managing Temporary Event Staff? 

StaffConnect is an innovative event management software designed to enhance your staffing management process. Here are the top six ways StaffConnect helps with temporary event staff management.

1. Straightforward Onboarding Process

The onboarding process is critical for many businesses, including temporary staffing agencies, and can make or break your workforce. As per a report, effective onboarding leads to a 52% increase in employee retention rates and a 60% rise in productivity. Over time, it also contributes to a 53% improvement in overall satisfaction.  

StaffConnect understands the significance of a seamless onboarding experience, which is why we have designed a straightforward and easy-to-navigate process to welcome your new hires. The platform allows your team members to register directly in the system, upload their latest photos and videos, and input important work details such as their bank accounts. The simple onboarding registration process can also be integrated into your website for a personalized appearance. This digital approach not only helps employees kickstart their tasks faster but also takes care of your manual onboarding tasks and ensures compliance with agency standards. 

2. Streamlined Communication

As per recent data, event jobs are growing steadily and have reached above the level at the start of 2018. While this is no doubt good news for the event staffing world, the increase in jobs to fill and staff to manage can pose a challenge to staffing managers. This makes effective communication more crucial than ever.

Offering a robust suite of communication tools such as SMS integration, live chat, a communications hub, and automatic notifications, StaffConnect ensures real-time, efficient coordination with your team no matter where or when. These features allow you to seamlessly share essential details, address staff concerns promptly, and provide timely updates, reducing miscommunication and boosting overall workforce performance.

Looking for guidance on improving your communication? Feel free to check out this post on creating a communication strategy for your event team.

3. Effortless Staff Tracking 

Are you managing events in different locations and needing help checking staff's whereabouts? Worry no more. StaffConnect’s GPS Check-In and Out feature is exactly what you need! This innovative functionality allows you to verify staff locations ensuring that your staff fulfills their tasks accordingly on the right location and time. Additionally, it tracks working hours, reducing the risk of miscalculation of wages. It’s particularly useful if you manage events where precise timing and location adherence are critical or if you are managing your event staff remotely. 

4. Centralized Talent Database

StaffConnect’s searchable, centralized talent database eliminates the hassle of misplaced files and helps you maintain a pool of qualified candidates with ease. This cutting-edge tool securely stores all staff information in an online, private, and encrypted, easy-to-access centralized location. It also allows staff to log in to the system at any time to update their information on the database, providing you with the convenience of accessing their latest data. If you're worried about possible security issues related to data changes, fret not because you will receive notifications for any important data changes your staff make, such as changes to their bank details.

Moreover, StaffConnect's database boasts custom profile features that offer you the flexibility to add or remove fields according to the specific needs of your events. With just a few clicks, you can create new fields and organize them according to your preference, ensuring all necessary information is easily accessible. Additionally, custom ratings can be assigned to talent profiles, so you can evaluate staff performance more easily. The attributes feature under the "Skills & Qualifications" section also allows you to track the specific skills of your team members. 

The advanced filter and search function of StaffConnect’s database is another valuable feature for staffing managers and employers. By filtering profiles based on various criteria, such as gender, hair color, height, and uniform size, you can quickly locate potential candidates from your talent pool. Geographic searches can also be conducted effortlessly on the database by simply entering zip codes or addresses. This allows you to identify talent based on their proximity to the event. 

5. Convenient Event Scheduling

Event scheduling can make or break your temp staffing efforts.  Effective event scheduling ensures that the right people are in the right place at the right time. Conversely, ineffective event scheduling can lead to missed tasks, delays, or even staffing shortages during critical moments. You can avoid all of these issues with StaffConnect. 

Equipped with a user-friendly shared color-coded calendar, you easily visually organize your events and staff, allowing you to distinguish between different event statuses using custom colors. You can also streamline event creation by copying existing events or importing them via spreadsheet while automated invites are sent to your staff. Additionally, the talent availability feature and automated staff recommendations assist you in optimizing resource allocation and execution of your events. 

6. Simplified Invoicing and Payments

Simplifying financial processes by automating invoicing and payment tracking has been a necessity for many industries, and the temp staffing sector is no exception. StaffConnect is the platform that can help you exactly with this. Our platform enables you to generate invoices, monitor payments in real time, and maintain accurate records, which helps reduce errors and improves your cash flow management. 

In addition, StaffConnect supports integration with Xero and WorkMarket, allowing you to manage your finances in a more streamlined way. What's more, you can export your financial data as PDF or CSV files for easy sharing, filing, and editing. The variety of payment integrations, including the direct payment option to talent's online wallets, provides more flexibility and efficiency in financial transactions as well.

Why Choose StaffConnect for Your Temporary Staffing Agency

Temporary event staffing agencies face unique challenges as the event sector continues to expand in the present and future years. StaffConnect understands these pain points and prepares your agency to face new obstacles in event management and staffing with tailored solutions, from onboarding and scheduling to payroll and compliance. Its user-friendly interface and customizable features make it an invaluable tool for agencies looking to scale their operations and exceed client expectations.

If you want to learn more about why StaffConnect is suitable for your temporary staffing agency, make sure to read this post.

Simplify Temporary Event Staffing With StaffConnect Today

StaffConnect is the ultimate platform to help your agency adapt, thrive, and succeed in the dynamic industry. Our all-in-one solution is designed to streamline operations, improve communication, and ultimately simplify not just staff management but your overall event planning. Don't miss the chance to experience more efficient and effective event planning processes. Book a free demo today to learn more.