How StaffConnect Works With Corporate Events – Here’s Everything You Need to Know

As the corporate world welcomes most employees back into the office, corporate events are also back in many companies yearly timetable. As a matter of fact, a survey conducted by TravelPerk revealed that 88% of companies are getting back to planning in-person events and team gatherings for 2022 onwards. 

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While corporate events are known to be beneficial in generating additional revenue and improving business relationships, managing one can be complicated. Corporate event management requires organizational skills, careful planning, and clear communication. Even with dedication and best intentions, organizers still experience a lot of stress and pitfalls when organizing these events. Hence, using business management software like StaffConnect for corporate events planning just makes sense. 

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StaffConnect is a business management software that is designed to help you in managing your events, tasks, and staff. Whether it’s your first corporate event or not, StaffConnect will help you organize an event that leaves a lasting impression. In this blog post, we’ll take a look at some of the common problems corporate events management companies face and how StaffConnect can help. Without further ado, let’s get into it.

What Is a Corporate Event?

A corporate event is any form of event or activity sponsored by a company. It is typically organized for the company’s employees and clients. There are many reasons why a company sponsors a corporate event. These include publicizing a new brand and its services, improving employee relationships, connecting with potential clients, or improving brand image. 

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Corporate events can come in many forms and sizes. Some examples of corporate events include conferences, workshops, seminars, product launch events, and trade shows. Simple gatherings like business or corporate dinners are also classified as corporate events.

Who Manages Corporate Events?

Corporate event planners or managers are the ones who manage corporate events. Typically, they work under corporate events management companies. They are in charge of researching and securing venues, managing the event calendar, and overseeing the event’s program. They also manage the staff and make sure that the event successfully achieves its goals.

What Is a Corporate Event Management Company?

Corporate event management companies manage corporate events for different companies or organizations. They take care of all the tasks related to event management and make sure to deliver a successful event.

Why You Should Partner with a Corporate Event Management Company?

Corporate event management companies specialize in organizing events that drive foot traffic and promote your brand. They help add context and attractions to your events, encouraging more eventgoers to join and have a favorable view of your brand. Additionally, they can help increase the amount value of your events, leading to higher sales. Their experiences can also guarantee reduced risk in event production and ensure that your budget is well spent. 

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Moreover, corporate event management companies typically handle all logistical details. They plan, coordinate the event, and manage the logistics and security. They basically take a lot of tasks off of your plate so you can focus more on marketing and achieving your business goals.

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If you think it’s over, you’d be wrong. Another reason why you should partner with corporate event management companies is their flexibility in planning and executing events. They plan the events depending on your attendee’s needs and preferences. More importantly, these companies provide experienced professional planners that ensure the smooth sailing of your event from beginning to end.

Responsibilities of a Corporate Event Management Company

Corporate event management companies take on all the responsibilities or tasks related to managing corporate events. To further understand their duties, we discuss them one by one below.

Preparing the Event Budget

Event managers and planners need to set the overall budget for the event, calculate incoming revenue, and the available budget to spend. Additionally, they research previous events and current market trends to have an accurate cost analysis. They also set the time frame and keep track of how the budget is being spent.

Staffing

When a corporate event management company closes a deal with a client, they choose the most qualified individuals to staff the client’s event. They have to ensure that the event has enough staff to provide customer service, assist guests with their needs, manage the overall event program, and more.

Pre-Event Planning

After choosing the staff and completing budget-related reports, the agency will have to proceed with planning and managing the event. They have to set objectives and goals for the event, create a project schedule, and identify all potential problems and their solutions. They are in charge of all the event developments from beginning to end.

Finding Suppliers

Suppliers play a crucial role in the success of any event. While there are many suppliers that you can find over the internet nowadays, not all of them deliver the same goods and services. It is the corporate event management company’s job to find suppliers that can deliver high-quality and necessary goods on time.

Managing Event Schedules 

Corporate event management companies manage the event schedule making sure that it doesn’t cause any conflicts. They have to communicate with all the attendees, staff, and suppliers and ensure that the event schedule is suitable for all of them.

Event Management

Apart from planning the event, corporate event management companies need to make sure that the actual event is a success. It is their job to check if the venue is arranged and designed accordingly. Additionally, they should manage staff and ensure that the program is executed smoothly.

Venue Design

Believe it or not, a well-designed venue can positively impact customer experience and staff performance. Hence, corporate event managers need to organize the venue and incorporate all the different elements of the event into the venue design.

Post Event Report

After the event, management companies need to conduct post-event reports for the client or their records. The report may include health and safety analysis, staff performance, and things to improve.

How StaffConnect Works With Corporate Events

Looking for a way to boost your company’s efficiency and productivity? Look no further. StaffConnect is a business management software designed to automate and streamline the tasks of businesses like yours. Our all-in-one power hub is built to help you manage business processes and staff. Learn more about our practical solutions below.

Customized Onboarding Process

At StaffConnect, we understand that onboarding staff is not always the easiest. Hence, to simplify the onboarding process, we designed an easy-to-follow 8-step registration that enables applicants to register into the StaffConnect system. You can also customize this process and choose what information to ask your candidates and what requirements they have to upload. Additionally, you can ask them to sign digitally at the end of the registration to authenticate their identity.  

Event Scheduling

Event scheduling is one of the challenging parts of managing events. Event managers need to find the most suitable time to organize or execute an event. To help you with this, StaffConnect offers event scheduling features that will make event scheduling a breeze.  StaffConnect allows you to import and export spreadsheets of events and check staff availability in seconds. You can also connect other calendar programs to the app’s calendar to see all your schedule in one place. Additionally, you can organize your calendar with customs tracking categories to make it easier to use. 

GPS Check-In and Out

With StaffConnect's GPS Check-In and Out, you can check your staff location before, during, and after the event. This allows you to make sure that they are where they need to be and ready to fulfill their responsibilities. Additionally, this feature helps you to track your staff’s working hours accurately. More importantly, it can help track staff during emergency situations.

Communication

Maintaining good communication from the start to the end of a corporate event is essential for success. That’s why we made sure that StaffConnect has all the practical tools you need to collaborate with your team quickly and clearly. Our communication tools include SMS, automatic notifications and reminders, and live chat. Furthermore, we added a communications hub where your team and clients could post, like, and comment on photos, posts, videos, and more. You can use our communication tools to coordinate with clients, staff, suppliers, and everyone on your team. You can also use them in addressing concerns and providing feedback or support anywhere you are. 

Streamlined Invoicing and Payments 

StaffConnect’s invoicing feature lets you create and send invoices to your client in just a few clicks. Our app is also designed with a payment feature that enables you to send instant payments through XTRM and set payroll deduction rules. With our invoicing and payment features, you can reduce the risks of inaccuracies related to payments and the need to hire more staff to handle these tasks. Additionally, it helps you save time, so you can focus more on finding clients and planning more events.

Data Collection

Data serves an important role in the assessment of corporate events. StaffConnect features a data collection functionality that enables you to conduct surveys to both your clients and staff. The results of the survey then give you insights into how your event went and what your team experience was. This helps identify inefficiencies in your operations and decide the necessary actions to solve them. 

Centralized Database

StaffConnect features a centralized and searchable database, so you can search for your staff or clients’ information conveniently. Our platform also has a custom attribute feature, allowing you to add additional data fields easily. Moreover, our system lets you write internal notes on your staff profiles in order for you not to forget specific details about them.

Whitelabel Custom Branding

Corporate event management companies need to stand out and create a long-lasting brand image for clients. This is not just to present their company professionally but also to show clients their expertise in improving the company’s brand image. With StaffConnect’s Whitelabel custom branding features, you can personalize the platform’s name and logo to maintain your brand identity. Additionally, we offer a mobile app that can be downloaded from Google Play and the Apple App Store with your name and branding for a fee. Moreover, StaffConnect has a custom domain functionality, allowing you to customize your web domain for easy access. You can also replace the StaffConnect logo in various elements such as systems, emails, and HTML and CSS presentations and pages.

Why Choose StaffConnect for Your Corporate Events

From employee training seminars to large-scale corporate conferences, the right business management software can ensure a successful event. StaffConnect is a business management software specially created to cater to your event management needs. Our app can help you manage your event effortlessly, reduce costs, improve collaboration, and increase workplace productivity. Below we discuss these benefits in greater detail. 

Reduced Cost

StaffConnect is equipped with all the necessary tools to manage events. Its communication tools are enough to improve collaboration in your team, so you won’t need to subscribe to additional communication platforms. The centralized database also eliminates the need to maintain a database for your system and hire more staff. In addition, automating manual tasks like invoicing, time tracking, checking staff availability, and more lets you scale down your staff size, reducing labor costs. 

Effective Collaboration 

With StaffConnect’s communication tools, you can relay information to your team faster as long as your device is connected to the internet. It also makes it easier to resolve any issues and avoid misunderstandings due to the lack of communication channels.

Increase Workplace Productivity

StaffConnect’s business automation technology takes care of repetitive and time-consuming manual tasks. This allows your employees to do more things at the same time and allows them to work on more things that need specialized skills.

Schedule a Demo Today and Experience the Difference with StaffConnect

At StaffConnect, we understand that running a corporate event management company takes a lot of time and effort. Hence, we made sure to design a business management software that will help you operate your company more efficiently and achieve your goals faster.

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So, are you ready to double the productivity in your workplace with less work hours? Schedule a demo today to learn more about StaffConnect’s features and solutions that will help elevate your business operations.