How StaffConnect Simplifies Staff Hour and Payroll Management

Do tracking staff hours and running payroll leave you frustrated when managing events? You're not alone, and while these challenges are undoubtedly common, they don't have to define your daily event management experience. StaffConnect's reliable staff hours tracking and payroll management tools help you avoid errors that can lead to inaccurate time tracking and payroll discrepancies, ensuring your team is paid correctly and on time. Keep reading as we explore further how these StaffConnect tools can make these all possible.   

How StaffConnect Simplifies Staff Hour and Payroll Management 

StaffConnect is an event management software for running events and handling staff. This software assists in all event planning and handling stages and is equipped with all necessary event and staff management tools like GPS Check-In/Out and Payroll, among others. Below, we discuss these two tools in more detail.

GPS Check-In and Check-Out

Did you know that 43% of hourly workers commit time theft? Another interesting statistic on time tracking is that 69% of people say that they don't track where they spend every minute or hour on most days. Time tracking is often overlooked in many workplaces, and events are no exception. Whether you're an event manager or staff, it's easy to commit mistakes that can make time tracking inaccurate, such as not checking in or out on time, manual entry errors, and lack of real-time visibility. Fortunately, these issues can be resolved with StaffConnect's GPS-enabled time tracking.

With StaffConnect's GPS check-in/out tool, staff can use their mobile devices to clock in and out of shifts, capturing precise timestamps and location data for accurate and reliable records. Below, we explore further the three key features of this powerful tool.

1. Accurate Tracking of the Time Your Staff Arrives and Leaves

StaffConnect’s GPS check-in/out system doesn’t just let you see exactly where staff check in and out but, more importantly, at what time. When they use the mobile app, the shift on your calendar automatically changes color, confirming they’re on-site. You’ll also be able to view your staff location on a map and check how far they are from the shift location. If you want to see a photo of the event setup, you may ask your staff to send a photo to the app as well. 

2. Instant Notification for No-Shows 

Avoid generating timesheets for staff who didn't show up. If an employee does not check in on time, they will be automatically marked as a 'no-show' for their shift. All late check-ins and no-shows will be documented in talent profiles, ensuring accurate time tracking. As a manager, you'll also receive instant notifications so you can stay updated about your staff's attendance. This way, you won't have to search for information on absent employees' hours and can easily appoint new staff for vacant roles.

3. Track Breaks for Compliance

With GPS Check-in/out in StaffConnect, break times are automatically recorded, ensuring compliance with local labor laws regarding breaks and rest periods. This feature also promotes accurate time tracking for payroll, allowing you to maintain proper records.

Built-in Timesheets, Invoicing & Payroll Tools

In case you missed it, 82 million US employees, or the majority (54%) of the American workforce, are affected by payroll problems. Even if you’ve been in the business or event staffing for years, payroll can still feel like a maze of numbers and regulations, but it doesn’t have to be that way! With StaffConnect's built-in timesheets, invoicing, and payroll tools, you can finally wave goodbye to payroll headaches and focus on what really matters in your business. Here’s a quick step-by-step guide on how to use StaffConnect’s intuitive payroll tools. 

1. Set Up Pay Information 

Everything starts with the event, role, and pay details. Set up pay information such as the job title, hourly wage or salary amount, and any additional pay criteria like overtime rates or bonuses when creating your schedules.

A quick reminder: Be sure to check the payroll laws regarding taxes and deductions in the location where you are operating. Once you have gathered and confirmed the necessary information, accurately enter it into the StaffConnect system. The app automatically applies deductions and pay conditions, including percentages for GST, VAT, or other regional taxes. You can also create complex deduction rules for contributions such as superannuation or pension funds. By setting up all these pay details correctly from the start, you ensure clarity and help avoid any discrepancies later on.

If you’re operating in the U.S., here are the payroll laws and best practices to remember.

2. Generate Timesheets and Invoices

Once your event is complete, StaffConnect lets you generate payroll documents effortlessly. No more hunting down timesheets or managing invoices by hand; it’s all built into the system.

Payroll for Employees: Generate Timesheets Automatically

Most agencies run payroll bi-weekly or monthly. With StaffConnect, you can just choose the payroll date range. After that, click ‘Generate’ to create timesheets for all employees and shifts worked within that period.

Payroll for Independent Contractors: Easy Invoicing

In event management, working with independent contractors is not uncommon. StaffConnect takes this into account and lets contractors manage their own invoices. After completing a shift, they can claim reimbursements and upload receipts directly in StaffConnect. Additionally, they can generate and submit invoices for approval.

As the manager of the event and administrator on the StaffConnect app, you’ll review and either approve or reject these invoices, keeping the process efficient and organized.

3. Execute Payments

Once timesheets or invoices are approved, including any reimbursements, bonuses, or deductions, it is time to process the payments through the various payment methods that StaffConnect supports. These include:

• Direct to Wallet: Pay directly into a StaffConnect online wallet. Talent can withdraw funds to a bank account or use a virtual debit card.
• WorkMarket Integration: Send payments via WorkMarket.
• Xero Integration: Sync timesheets and invoices to Xero for seamless accounting.

Feel free to choose the payment solution that works best for your agency’s workflow.

Your Staffing, Simplified: Experience StaffConnect Today

Simplify your event staff management with StaffConnect's all-in-one solution. Our GPS check-in and check-out system, along with built-in timesheets, invoices, and payroll tools, are just the beginning. StaffConnect also offers a variety of event management features, including automated notifications, event scheduling, a communications hub, a talent database, and more. 

Leave the chaos of traditional event staffing methods behind and embrace a smarter, more organized approach with StaffConnect. Book your free demo today to learn more!