How StaffConnect Handles Remote or Virtual Event Staffing

Remote or virtual work has become a prominent work arrangement in today’s world, evolving into a new norm thanks to the pandemic and rapid technological advancements. The event staffing industry is no exception to this shift. Remote or virtual event staffing has become increasingly common, but success in this area requires the right event staffing software. 

If you are looking for an event staffing platform that can handle your remote or virtual event staffing processes, StaffConnect might just be the right one for you. In today’s post, we explore how StaffConnect enables you to handle remote or virtual event staffing no matter your location in the world. 

How StaffConnect Handles Remote or Virtual Event Staffing

StaffConnect is a cutting-edge event and staff management software tailored to empower event leaders, whether they are working onsite or remotely.

Here’s how StaffConnect excels at handling remote and virtual event staffing:

1. Makes Workflows Accessible and Personalized With Customizable App and Website

StaffConnect offers a fully customizable mobile event staffing app and website that make staffing details and workflows accessible to all. Compatible with both Apple and Android devices, StaffConnect's app can be customized with your logo and branding. Your users can effortlessly find your app in their device's app store by searching the name of your agency or whichever name you choose. StaffConnect’s mobile app serves as a central hub for communication, scheduling, and collaboration, streamlining the management of virtual teams.

In addition to the mobile app, StaffConnect offers a customized website to boost your digital presence and support your staff better. Upon signing up, you or your agency will receive a free subdomain (e.g., [agencyname].staffconnect-app.com). If you have a domain of your own, you may also use it. Plus, the platform has customizable features, so you can make the platform uniquely yours.

If you're looking to learn more about remote leadership’s challenges and benefits, make sure to check out this post.

2. Enables Locating Staff Via GPS Check-In and Out

As an event manager overseeing staff remotely, you know that staff location can be a major concern. StaffConnect addresses this issue effectively with its GPS Check-In/Out feature. Using GPS technology, this feature ensures that your staff are present at the location where they are needed. You can also monitor their proximity to the event site, track attendance on a map, and optionally review a selfie or setup photo. The same feature enables no-show staff tracking, which automatically flags if staff fail to check in on time. Furthermore, GPS Check-In/Out supports scheduled breaks, ensuring compliance with vital labor laws. 

3. Centralizes Staff Data in a Talent Database

Say goodbye to cabinets filled with folders of staff profiles and work histories. With StaffConnect's database, all this information is easily accessible in one secure and centralized location. The system also allows your staff to easily log in to the database to update their profiles, upload new photos or videos, and ensure their information remains current. Meanwhile, administrators like you receive notifications for changes to key details, such as banking information. Custom attributes, such as skills and qualifications, enable you to maintain detailed records of talent capabilities as well. What’s more, our database boasts advanced search and filter options that further enhance efficiency, enabling you to locate talent by profile attributes, geographic proximity, or specific skills and qualifications. 

Curious about how a centralized database can transform your business? Don't miss out on this post. 

4. Features Comprehensive Event Scheduling Tools

Struggling to schedule event staff? StaffConnect turns chaos into coordination. StaffConnect offers a range of tools that make scheduling more efficient than ever. It features an intuitive, shared, color-coded calendar that allows you to easily create events, add details, specify role requirements, and track event statuses. Once an event is published, eligible talents can be automatically notified or invited directly via email and push notifications. They can then review their availability and apply for the event.

Additionally, StaffConnect helps prevent double bookings by flagging schedule conflicts and respecting the unavailability entered by talent, such as recurring commitments or planned absences. The platform also includes an automated staff recommendation tool that uses data such as role requirements, availability, location, and past performance to suggest the best candidates for each event.

5. Supports Multiple Communication Tools for Remote Staffing

In remote staffing, one important aspect to focus on is enhancing communication. Believe it or not, a significant percentage of knowledge workers (82%) and business leaders (90%) express that remote work heightens their need to improve their communication skills.

StaffConnect provides multiple tools that collectively enhance communication, improve coordination, and build a connected event team, no matter the physical distance or complexity of the event. The platform's shared timeline on the home screen serves as a central location where admins and talents can share updates, photos, and comments. StaffConnect also simplifies communication through automated emails and reminders, saving time and reducing manual effort. Furthermore, it supports SMS and push notifications to ensure staff receive timely reminders about shifts, check-ins, and report submissions. 

For real-time interaction, StaffConnect includes a live chat feature that allows you to communicate directly with your talent. If you’re working with teams temporarily, you may also opt to create temporary shift chats. This setup mimics popular messaging apps like WhatsApp and Facebook Messenger, offering a familiar and intuitive experience. 

6. Syncs Data With Other Essential Event Management Apps 

StaffConnect’s Webhooks feature revolutionizes remote event staffing through seamless syncing of data across different platforms. With this feature, event data, such as invoices or payroll details, can be automatically sent to platforms like QuickBooks or other software that supports RESTful APIs. Ultimately, this feature not only simplifies everyday staffing operations but also helps you create a fully connected ecosystem of tools. 

7. Simplifies Payroll Management 

Sticking to payroll guidelines is challenging enough, so why make the process harder than it needs to be? StaffConnect makes payroll administration for remote staff faster and easier. During the scheduling process, simply enter the event, role, and pay details into the StaffConnect system. The platform also accommodates tax and deduction complexities, such as GST, VAT, or pension fund contributions, with customizable rules. Once the event concludes, timesheets, invoices, and payroll can be generated with just a few clicks.

For complete details on how StaffConnect simplifies staff hours and payroll management, be sure to check out this post. 

8. Transforms Data Gathering Into a Fast and User-Friendly Experience

Remote staffing has become a common practice, but it is still far from perfect. To improve your remote staffing processes, gathering and understanding your team’s experiences and sentiments is essential. With StaffConnect’s quizzes, surveys, and data collection tools, you can achieve exactly that.

StaffConnect features a user-friendly drag-and-drop report designer that makes it simple to create customized quizzes and surveys. You can choose from a variety of question types, such as text inputs, checkboxes, ratings, and tables. These quizzes and surveys are later assigned to specific roles or events and completed before, during, or after the event.

Once the quizzes and surveys are completed and feedback is submitted, StaffConnect streamlines the process of exporting the data to a spreadsheet. This allows you to effortlessly generate detailed reports, monitor staff feedback, and gain valuable insights for better decision-making.

Find out more about why StaffConnect is the ideal event staffing tool for tracking staff feedback in this post.

Optimize Remote Event Staffing With StaffConnect 

Take control of your event staffing with StaffConnect, the all-in-one event staffing management software built to empower leaders and their teams from anywhere. This intuitive platform is designed to boost communication, streamline collaboration, and maximize productivity. With powerful automation tools, a centralized talent database, a customizable survey designer, and advanced business management features, StaffConnect simplifies every aspect of managing your event staff. Book your free demo today to learn more.